When you are looking for a single printer or multiple printers for an office environment it can be very easy to get confused by all of the different variations and styles available. To determine the type of printer that you need, it really depends on what you plan on printing, how many printouts you need, and many other factors.
The truth is, that the best printer for your business might be inkjet, laser, LED, or solid-ink. It might be a multifunction or single-function model too. In order to make the right call, you’ll need to fully understand these differences and how they impact how you use a printer.
Here are some great tips for choosing the right business printer for your working style and environment.
1. Don’t buy the cheapest printer
Well, certainly don’t buy the cheapest printer just because it is the cheapest. The first thing that you need to figure out is what the upfront cost of the printer will be and the costs of the ink and toner over time. This will help you to understand if this printer is actually the most affordable option, or if you will be spending more money over time.
If you only do a few printing jobs a week, and really won’t need to replace the ink or toner very often, then this could be a good option for you. It is best to get an idea of replacement ink and toner before you buy so that you can accurately budget.
2. Inkjet, Laser, LED, Solid Ink?
Here you will have to make a determination on how much colour and high-quality printing you will need. If you are just looking for a monochrome printer for printing contracts and letters then you may not need all of the bells and whistles that make modern printers capable of so much. If you do need high-quality images or colour in your printouts, then you should look towards a higher end model. Again you need to understand the long-term cost for each model based on the printing habits of those in your office.
3. Make sure the printer matches your usage
Knowing the volume of printouts you can expect to make on your printer per day will help to inform you on exactly which printer you need to buy. If your entire office needs to use a printer daily then you should get at least two. So that if either one of them needs to be maintained or have the ink replaced, you have a backup printer and you can continue to work.
Another consideration is if you need duplexing (two-sided printing) and stapling functionality. If you think that you need this, then you will probably need a higher-end model that is capable of these functions.
Is it just you that will be using the printer, or will you have multiple people all using the printer at once? Many modern computers have the ability to connect wirelessly to any number of computers. This can really speed things up when working as part of a team.
4. If you have an old printer, what’s wrong with it
Think hard about the things that have caused you frustrations with an older printer. Is there anything that you wish it could do? If so, maybe look for these features in the new printer. There will have been some considerable advancements in the tech since you last looked. A printer that is not working well can add stress to any work environment. So, anything you can do to eliminate this stress by buying the right printer for your needs is a step in the right direction.